Senior Office Specialist/PT, S-3493

Central Michigan University
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Job Description

SENIOR OFFICE SPECIALIST/PT

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button at https://www.jobs.cmich.edu/postings/41735.
 

Position Information

Position Information

 

Posting Number S-3493
Position Number 16130
Type of Recruitment External
Position Title SENIOR OFFICE SPECIALIST/PT
Position Summary This administrative support position within the College of Education and Human Services’ Office of Educator Preparation Programs (OEPP) provides assistance and coordination for all practicum experiences for teacher education students.
Required Qualifications High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications Knowledge of specific software programs and databases (i.e. Excel, SAP, Taskstream, Perceptive Content).
Demonstrated ability to design/maintain web pages.
Ability to maintain confidentiality, use good judgment and exercise some independence.
Duties & Responsibilities Provides coordination and support of all clinical experiences, including applications, approvals, eligibility, and evaluations.
Provides support and outreach for updates to online applications, student information sheet, and SAP screens related to clinical experiences as necessary.
Serves as a contact to a broad range of university representatives including Educator Preparation Program faculty, staff, students, and the general public with regard to teacher education clinical experiences.
Provides direct communication and support to teacher candidates, student teaching coordinators, and faculty associated with all clinical field experiences and practicums.
Represents OEPP to the general public, including final screening and reception of all visitors.
Processes mileage reimbursements for University Coordinators and OEPP staff.
Processes background checks (ICHATs) for all students in the Teacher Education program and groups affiliated with teacher education.
Reviews and coordinates documentation for candidate legal issues.
Processes and maintains student legal files for Educator Preparation Programs.
Acts as recording secretary for the Clinical Practices and Partnerships Committee and/or Educator Preparation Committees as directed.
Serves as back-up to other OPs in OEPP.
Performs other duties as assigned.
Supervision Exercised None.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.


You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.
Employee Group Office Professional
Staff Pay Level 5
Pay Range $14.50 - 21.33 per hour; estimated starting range $14.50 - 17.00
Division Academic Affairs
Department Educator Preparation Programs/EHS
Position Status Regular
Position End Date  
Employment Status Part-Time
FTE 0.80
Position Type 12 month
Weekly Work Schedule M-F, 10am to 5pm
Location Mount Pleasant, MI
About the Department  
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.
EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
 
If you wish to see “EEO is the Law” posters, please click here.
 
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
 
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
 
CMU’s Title IX Coordinator can be reached at:

Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu
Posting Ends  
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this vacancy?
    • CMU Website
    • Chronicle of Higher Education
    • HERC (Higher Education Recruitment Consortium)
    • HigherEdJobs.com
    • InsideHigherEd.com
    • Michigan Works Talent Bank
    • Newspaper
    • Professional Journal/Website
    • Other Source
  2. * Are you currently an internal employee of CMU according to the university's definition?
    • Yes
    • No
  3. * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
    • Not Applicable
    • Dispatcher
    • Medical Faculty
    • Office Professional
    • P&A, SO or Faculty
    • Police
    • Public Broadcasting
    • Sergeant
    • Service Maintenance
    • Supervisory/Technical
  4. * Do you have a high school diploma or GED?
    • Yes
    • No
  5. * Do you have at least three years of qualifying experience or a combination of education and experience that equates to three years?
    • Yes
    • No
  6. * Do you have experience with Microsoft Word?
    • Yes
    • No
  7. * Do you have customer service experience?
    • Yes
    • No

Optional & Required Documents

Required Documents
Optional Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Contact Information